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Bureau of Administration

Steve Higgins

Steve Higgins, Captain

 

Address

655 East Third Street
San Bernardino, California 92415

The Sheriff's Administrative Services Division is responsible for budget and fiscal management. It includes Budget and Finance, Business Office and Contract Administration, as well as the Field Support and Automotive Services divisions.


Budget and Finance

The budget staff is responsible for the analysis, negotiation and preparation of the Sheriff's General Fund and Special Funds annual budgets. They must complete estimates, projections and fiscal reports, both to the Office of the Sheriff and County Administrative Office. The internal budget allocation and management system is developed each year to adapt to the annual budget and the various needs of each division. The largest division is the Detentions/Corrections system, which requires many state and federal reports and statistics.

The fiscal and accounting staff develops cost accounting systems, reports and manuals to aid commanders in the fiscal management of their division. This is an ongoing process and the development of automated and informative systems is always a high priority in the Bureau of Administration.



Business Office
The Business Office authorizes purchases, travel claims, advances and cash fund expenditures. This is the central office for processing payment documents for all divisions of the Sheriff's Department. The fiscal staff must coordinate with County Purchasing and the Auditor/Controller and verify that legal procedures have been followed. All revenues for the department are received, recorded and deposited here.


Contract Administration

Contract law enforcement for incorporated cities is a practical means for communities to obtain a quality level of service at reasonable cost. The San Bernardino County Sheriff's Department has over 40 years of experience in contract law enforcement, starting with Victorville City on July 11, 1963. Since that time, the contract service has grown to include 14 cities, dispatch, aviation services and court security services.

While the Sheriff's Department contract system mandates a minimum level of patrol and investigative services, cities can exceed that minimum by choosing a wide range of programs and service levels. Optional programs include, but are not limited to: crime prevention, school liaison officers, and specialized traffic services. Service levels and programs are reviewed annually to determine the need to modify the level of service based on community requirements.

This unit also administers an additional 400-plus contracts with various programs and professional service contractors and contract employees.

The Bureau of Administration is charged with getting the approval of the Board of Supervisors for grant applications, awards and employment contracts. As well as major purchases requiring the approval of the Board.



Field Support

The Field Support Unit acts as the liaison between the Sheriff's Department and the Facilities Management Department. The facilities budget is utilized for maintenance and repair of all Sheriff's facilities and grounds. These items generally include minor repairs, floor coverings, paint, electrical changes, locks, interior alterations and landscaping.

This area of responsibility also includes reconfiguration of workstations, providing estimates for furniture additions/replacements, monitoring storage areas, and assisting with Resident Deputy Housing.

This unit also has responsibility for all office telephones throughout the department. The Field Support Unit and Automotive Division have joint responsibility for all department cellular telephones. This responsibility encompasses ordering, repair, voice mail, intercoms, speakers, and new systems for both areas of responsibility.

The unit maintains the headquarters' security system. This includes issuing cards to all incoming personnel, at a security level for which they are authorized, and deleting personnel who are no longer with the department.



Automotive

The Sheriff's Automotive Services Unit, located at Sheriff Headquarters, is responsible for monitoring all of the vehicles in the fleet. This function includes maintenance of patrol cars, motorcycles, buses, prisoner transportation vans, boats, administrative vehicles, and many other specialty vehicles.

The Sheriff's Department patrol vehicles continue to enjoy a reputation of having the most modern equipment in today's law enforcement fleets. Considerable thought is given to the placement of all equipment for the safety and ease of our deputies.

The department's fleet continues to grow. In the year 2006, the Automotive Division incorporated the Coroner's fleet into the Sheriff's fleet. The fleet is comprised of from 1600 to 1700 vehicles at any given time (this number fluctuates, as many vehicles are constantly being rotated out of the fleet while their respective replacements are being readied for use).

In 2006, Sheriff's vehicles saw an increase of 2,250,839 miles over the previous year in mileage traveled, to yield a total of approximately 25,000,000 miles driven.

All of these resources are monitored and maintained by a Sheriff's Fleet Supervisor, a Communications Installer, two Mechanic Assistants, four Motor Pool Assistants, a Fiscal Clerk II and one Clerk II.

In 2006, Automotive Division began purchasing patrol cars equipped with ballistic door panels, laminated side windows and side airbags. The Division also purchased and outfitted 10 new Honda ST1300 motorcycles to be used in the contract cities.