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Inland Empire Regional Data Council
DRAFT Bylaws
April 30, 2002

 


Article I. Name
The Name of this consortium shall be the Inland Empire Regional Data Council, hereafter referred to as IERDC. 

Article II. Purpose
The Inland Empire Regional Data Council (IERDC) is a regional collaborative for the effective collection, preparation and sharing of spatial data.

Article III. Objectives
Section 1 To advise and make recommendations to policy makers at the local, subregional, regional, and state level where concerning geographically bound data and geographic information systems (GIS) related information.
Section 2 To provide an open forum for local data/GIS users to share common issues and concerns as well as exchange information.
Section 3 To encourage cooperative partnerships amongst local, state and federal agencies and, where appropriate, the private sector in addressing the geographic information needs and services within the Inland Empire.
Section 4   To promote a bottom up approach to data development and maintenance.
Section 5 To provide Inland Empire representation and advisement to the California GIS Council.
Section 6 To encourage and facilitate the education of Regional Council members, policy makers, and all other interested parties as to the benefits of using credible data and geographic information systems (GIS) to make informed decisions.
Section 7 To further the technical skills of Regional Council members and other interested parties, where GIS and data analysis are concerned, through workshops and/or lectures.
Section 8 To formulate and recommend standards for data architecture, quality, accuracy, resolution and maintenance.

 

Article IV. Membership
Section 1 IERDC meetings are open to the public and everyone is encouraged to participate. However, membership is limited to one member each from the government run organizations listed below. It is at the discretion of each of these organizations to select their own representation.
  1. Local Jurisdictions
    (i)  San Bernardino County
    Adelanto Hesperia Rialto
    Barstow Highland San Bernardino
    Big Bear Lake Loma Linda Twentynine Palms
    Chino Montclair Upland
    Chino Hills Needles Victorville
    Colton Ontario Yucaipa
    Fontana Rancho Cucamonga Town of Apple Valley
    Grand Terrace Redlands Town of Yucca Valley

     

    (ii) Riverside County
    Banning Desert Hot Springs Norco
    Beaumont Hemet Palm Desert
    Blythe Indian Wells Palm Springs
    Calimesa Indio Perris
    Canyon Lake La Quinta Rancho Mirage
    Cathedral City Lake Elsinore Riverside
    Coachella Moreno Valley San Jacinto
    Corona Murrieta Temecula

    (iii) Imperial County?

  2. Counties
    (i) Imperial?
    (ii) Riverside
    (iii) San Bernardino
  3. Transportation Commissions
    c) Transportation Commissions
    (i) Riverside County Transportation Commission
    (ii) San Bernardino Associated Governments
  4. Councils of Governments
    (i) Coachella Valley Council of Governments
    (ii) San Bernardino Associated Governments
    (iii) Western Riverside Council of Governments
  5. Municipal Water Districts
    (i) Santa Ana Watershed Project Authority
    (ii) San Bernardino Valley Municipal Water District
    (iv) Inland Empire Utilities Agency
    (v) Western Municipal Water District
    (vi) Eastern Municipal Water District
  6. Caltrans District 8
  7. Air Quality Management Districts
    (i) South Coast Air Quality Management District
    (ii) Mojave Desert Air Quality Management District

 

 
Section 2 Private consulting firms would not be allowed to cast a vote unless designated to represent one of the organizations listed in Article IV, Section 1. Public/non-government participation would be through requested advisement and open discussion only.

Article V. Subcommittees

 

Section 1 All standing subcommittees shall meet, on amongst themselves, a minimum of two times a year. The standing subcommittees shall include:
a) Data Subcommittee shall consist of interested members responsible for advising the IERDC on issues related, but not limited, to data standards and distribution.
b) Technology Subcommittee shall consist of interested members responsible for advising the IERDC of the latest technological advances and as well as provide advice concerning technical and operational issues.
c) Funding/Grants Subcommittee shall consist of interested members responsible for researching funding availability (i.e. grants) and drafting long-term options for covering the Regional Council’s administrative costs.
Section 2 Other committees may be authorized, created, directed or dissolved by majority vote of IERDC members.

Article VI. Officers

 

Section 1 The elected officers for IERDC shall be the Chair, Vice-Chair, Secretary, and Liaison who shall serve without compensation for the IERDC.
Section 2 The Liaison may be the Chair, Vice-Chair, Secretary, or any other elected IERDC voting member. It is the Liaison’s responsibility to represent the IERDC as an active participant on both the California GIS Council’s Regional Standing Committee and Southern California Association of Governments’ Data Task Force and to report back to the IERDC as to the activities of these two groups.
Section 3 The Chair shall be elected by members of the IERDC from among the members of the IERDC. Nominations shall be accepted from the floor.
Section 4 Elected officers will serve one-year terms and be retained in office not more than three consecutive terms but may resume an office after one term out of office. The terms of the office shall begin on the first day July and end on the last day of June, or until a successor is elected. The Chair and Vice-Chair may be removed by a majority vote of the IERDC members.
Section 5 If a Chair or Vice-Chair should change employer and no longer meet the IERDC voting membership requirement, that person may serve the remainder of the term as described in Article VI, Sec. 3, as a non-voting member, if approved by a majority vote. If the Chair is not retained in office, the VP shall assume the office of Chair.

Article VII. Quorum and Amendments

 

Section 1 A quorum is established when ten or more members of the IERDC, or their designated proxies, are present in a meeting, or attending remotely (i.e. via teleconference).
Section 2 A majority of affirmative votes on any issue will establish an IERDC decision. In the event of a tie, the Chair will cast the deciding vote.
Section 3 These bylaws may be amended by a simple majority of the membership, including proxies. Members shall be notified of proposed changes in the bylaws at least 15 days prior to the meeting to vote on them.

Article VIII. Meetings

 

Section 1 General meetings of the Council shall be held at least quarterly at a time and place selected by the Council.
Section 2 Additional meetings of the IERDC may be called by the Chair or at least five IERDC members.
Section 3 Notice of meetings, agendas, minutes, and action items shall be sent either via e-mail or postal service to IERDC members and made available to all other interested parties via the Internet.

Article IX. Administration

 

Section 1 The IERDC shall be administered by its elected officers.
Section 2 The Secretary shall coordinate agendas, draft minutes, keep record of names and contact information of the members of the IERDC, and provide the County of San Bernardino with a copy of all IERDC related documents to be retained for Internet posting purposes.

Article X. Dissolution and Distribution of Assets

 

Section 1 The IERDC may be dissolved upon a two-thirds vote of its membership.
Section 2 In the event the IERDC is dissolved, the books, records, and any other assets will be distributed as soon as practical to the appropriate organizations.

Article XI. Parliamentary Procedure
The rules of procedure at meetings of the IERDC and work groups shall be informal as led by the Chair, but Robert’s Rules of Order (Revised) may be invoked at any time by a majority vote of the members present.

Article XII. Obligations and Expenses
Individual obligations and expenses for participation in the IERDC shall be borne by each member’s agency or organization.